Property Management Software That Replaces Your Entire Toolkit
One platform with dedicated portals for your team, your tenants, and your vendors — covering properties, leases, billing, maintenance, messaging, documents, and reporting. No spreadsheets. No duct-taped tools.
Integrates with the tools you already trust
Your Rental Portfolio Deserves Better Than a Spreadsheet
Right now, you're toggling between spreadsheets for rent tracking, a personal email for tenant messages, Venmo for payments, and sticky notes for maintenance. Something always slips — a late fee you forgot to charge, a lease renewal you caught two weeks late, a repair request buried in a text thread.
LeasingTool puts properties, leases, billing, maintenance, messaging, and reporting in one system — with dedicated portals so your tenants and vendors can help themselves instead of calling you.
One Platform. Three Purpose-Built Portals.
Most property management tools give your tenants a login and call it a day. LeasingTool gives everyone — your team, your tenants, and your vendors — exactly the experience they need.
Management Portal
Your command center. Manage your entire portfolio from a single dashboard — properties, units, leases, billing, maintenance, messaging, documents, and reports. Assign staff to properties, control permissions with six built-in roles, and see your financials in real time.
Tenant Portal
A self-service experience that eliminates phone calls and paper checks. Tenants pay rent online, submit maintenance requests with photos, message management securely, and access their documents — all from their phone.
Vendor Portal
Your vendors see only what they need — assigned work orders, property access details, and a way to update status and costs. No full system access, no confusion, no extra licenses.
Most property management platforms force you to relay updates between vendors and your system manually. LeasingTool's vendor portal gives your contractors direct access to their work orders — so you spend less time playing middleman and more time growing your portfolio.
See Your Entire Portfolio — Down to Every Bedroom
Whether you own 3 duplexes or 30 apartment units, LeasingTool gives you a single view of every property, unit, tenant, and vacancy. Track occupancy in real time, manage amenities, and assign staff to specific properties. Need per-bed leasing for student housing? Flip it on and manage individual bed spaces within a unit.
Vacant, occupied, maintenance, or offline status at a glance
Purpose-built for student housing, co-living, and shared units
Control who manages what with property-level access
Residential, commercial, and mixed-use under one roof
Create a Lease in Six Steps. Renew It in Two Clicks.
Stop copying lease templates into Word and chasing signatures over email. LeasingTool's guided wizard walks you through property selection, dates, signers, charges, terms, and a final review — then links the lease directly to billing so charges flow into invoices automatically. When renewal time comes, compare terms side by side, adjust, and send.
Guided lease creation that eliminates manual errors
Tenant, co-signer, and guarantor on the same lease
Recurring charges generate invoices on schedule
Built-in workflows with deposit accounting and final invoices
Compare current vs. proposed terms before sending
Collect Every Dollar. Track Every Cent.
Invoices generate automatically from lease charges on the schedule you set. Tenants pay online; you record cash and check payments manually. Every transaction creates a double-entry ledger entry, so your books balance without a separate accounting app. Late? Configurable late fee policies handle grace periods, flat fees, percentage fees, and daily accruals — automatically.
Charges from leases become invoices on schedule
Tenants pay with saved cards or bank accounts (v1.5)
Every payment and charge creates balanced journal entries
Flat, percentage, or daily fees with grace periods and caps
Apply a single payment across multiple invoices, oldest-first or manual
Every Repair Request — From Submission to Resolution
It's 11 PM and your tenant's dishwasher is leaking. They open the Tenant Portal, snap a photo, select "Plumbing," and submit. You see it instantly on your kanban board. Tomorrow morning, you assign it to a vendor who picks it up in the Vendor Portal, updates the status, and uploads a photo of the fix. The tenant gets a notification. No phone calls. No text threads. No lost requests.
Photo and video uploads, category selection, permission-to-enter toggle
Drag tickets across status columns or filter in a table
Route work orders to vendors who manage them in their own portal
Low, medium, high, and emergency with visual indicators
Every status change, comment, and cost entry logged with timestamps
Every Conversation in Context. Every Document in One Place.
Stop searching your personal email for that lease amendment you sent six months ago. LeasingTool links every message to the lease, ticket, or property it's about — so you always have context. Broadcast announcements to an entire property or your whole organization, with scheduling and expiration dates. Store leases, notices, receipts, and inspection reports in a central repository with version tracking and e-signatures (v1.5).
Every conversation links to a lease, ticket, or property
Schedule, set priority, scope to a property or org-wide, set expiration
Upload, tag, and organize by property, lease, or tenant
Track document revisions without renaming files
Send documents for signature via Dropbox Sign (v1.5)
The Right Access for Every Team Member — No More, No Less
Not everyone needs to see financials. Not everyone should edit leases. LeasingTool ships with six built-in roles — owner, admin, property manager, accountant, maintenance staff, and viewer — and lets you assign staff to specific properties. Managing multiple portfolios? The organization switcher lets users move between accounts without logging out.
From full owner access to read-only viewer
Staff see only the properties they manage
Users managing multiple portfolios switch in one click
Send invites with role preselection and link expiration
Customize email and SMS notifications with merge-field tokens
A Tenant Portal That Actually Gets Used
Happy tenants pay on time, report problems early, and renew their leases. Give them a modern, self-service experience — and get your evenings back.
Saturday, 9:47 AM
Your tenant Sarah opens the Tenant Portal on her phone. She sees her rent is due in 3 days, taps "Pay Now," and it's done in 10 seconds with her saved bank account. While she's there, she notices the bathroom faucet has been dripping. She taps "New Request," selects "Plumbing," snaps a photo, and submits. You get a notification. Sarah gets a confirmation. Nobody made a phone call.
This is what your tenants experience with LeasingTool.
Tenants pay with a saved card or bank account. You see it in real time — no more "the check is in the mail."
Tenants submit with photos and descriptions. No more after-hours phone calls about leaking faucets.
Tenants message you through the platform — not your personal cell. Conversations are logged and linked.
Tenants download their lease, notices, and receipts anytime. Fewer "can you resend that?" emails.
Post building-wide updates that tenants see when they log in. Schedule them in advance. Set expiration dates.
Five Reports That Replace Your Accountant's Monthly Email
Real numbers. Real-time. Filtered by property, date range, or tenant — and exportable to CSV or PDF in one click.
Every active lease, charge, and balance across your portfolio
"Unit 4B's lease expires in 22 days — current rent is $200 below market."
Income vs. expenses by property and category
"Property on Oak St. netted $4,200 last month after $1,800 in maintenance."
Vacancy rates, turnover trends, and unit status
"Your portfolio is 94% occupied — up from 88% last quarter."
Overdue balances with aging buckets (1-30, 31-60, 61-90, 90+ days)
"Three tenants are 30+ days overdue, totaling $3,400."
Billed vs. collected by property and payment type
"You collected 97% of billed rent last month. Cash payments are 12% of total."
Connects to QuickBooks, Stripe, and Dropbox Sign — With More on the Way
Sync your books with QuickBooks so you're never double-entering transactions. Process tenant payments through Stripe for fast, secure deposits. Send leases for e-signature via Dropbox Sign. These integrations ship in v1.5 — and they're just the start.
Every payment, expense, and invoice syncs automatically to QuickBooks. Your books are always up to date — no manual entry, no reconciliation headaches.
ACH and card payments processed through Stripe. Tenants pay online, funds deposit directly to your bank — with automatic receipt generation.
Send leases for e-signature directly from LeasingTool. Signed documents are automatically stored and linked to the tenant's profile.
Why We Built LeasingTool
I managed 12 rental units across three properties using a spreadsheet, Gmail, Venmo, and a Notes app. Every month, I'd spend a weekend reconciling payments, chasing late rent over text, and emailing lease documents back and forth. I built LeasingTool because I needed it — and because I knew every landlord with a handful of units was doing the same thing.
This isn't a venture-backed platform designed for 10,000-unit portfolios. It's built by a landlord, for landlords — and every feature exists because I hit the same wall you're hitting right now.
— Founder Name, Founder of LeasingTool
Free During Beta. Transparent Pricing After.
LeasingTool is free for all early access users — no credit card, no commitment, no "gotcha" upgrade walls. When we introduce paid plans, they'll scale with your portfolio so you only pay for what you manage. Early access users will get a loyalty discount locked in for life.
Your Portfolio Is Growing.
Your Tools Should Keep Up.
Set up your account in under 2 minutes. Add your first property today. It's free — and it stays free through the entire beta.
Start Free — No Credit Card RequiredQuestions? See the FAQ below ↓Frequently Asked Questions
Everything you need to know about LeasingTool
Yes. LeasingTool is completely free during the beta period — no credit card required, no feature restrictions, no unit limits. When paid plans are introduced, you'll get at least 30 days' notice, and early access users will receive a permanent loyalty discount.
LeasingTool is a full-featured property management platform with three dedicated portals (management, tenant, and vendor), a 6-step lease creation wizard, double-entry accounting, per-bed leasing for student housing, and kanban-based maintenance tracking. Most free competitors offer basic rent collection and maintenance but lack vendor portals, guided lease workflows, or real accounting.
Yes. LeasingTool supports per-bed leasing, which lets you create individual leases for each bed space within a single unit. This is purpose-built for student housing, co-living arrangements, and any property where multiple unrelated tenants share a unit. Most property management tools don't support this without workarounds.
LeasingTool integrates with QuickBooks (accounting sync), Stripe (online payments), and Dropbox Sign (e-signatures). These integrations ship in version 1.5. Listing syndication, tenant screening, and API access are on the roadmap. You can request integrations directly through the platform.
LeasingTool uses encrypted data storage, HTTPS/SSL across the platform, and role-based access controls that ensure staff, tenants, and vendors only see what they're authorized to access. Sensitive information like Social Security numbers is encrypted at rest. The platform runs on cloud infrastructure with automated backups.
Most landlords are up and running in under 15 minutes. The onboarding wizard guides you through creating your organization, adding your first property and units, and inviting tenants. If you have lease data in spreadsheets, you can enter it manually during setup — bulk import is on the roadmap.
Absolutely. LeasingTool is designed for landlords managing anywhere from 1 to 100+ units. There's no minimum portfolio size, and you get the same features whether you manage a single duplex or a portfolio of apartment buildings.
Yes. LeasingTool includes built-in move-in and move-out workflows that handle deposit holds, itemized deductions, refund calculations, and final invoice generation. Every transaction is recorded in the double-entry ledger, giving you a complete audit trail for deposit disputes.